COMPANY SUMMARY:
To achieve and maintain our high-quality standards, we see to partner with physicians and staff who share our vision, values and brand promises and are dedicated to advancing our culture. QualDerm providers and staff are well-trained, highly skilled and recognized as leaders in the specialty of dermatology.
We currently have 158 practices in 17 states, spanning across the full spectrum of dermatology, skin cancer care, cosmetics, plastic surgery, and pathology with continued plans to expand further across the nation.
We will partner with you to establish the best combination of environment, technology, teamwork and personal reward opportunities to earn your confidence that we are your best place to work.
PURPOSE:
The Aesthetic Scheduler plays a key role in the daily operations of the aesthetic department by coordinating patient appointments, supporting treatment flow, and ensuring aesthetic equipment and inventory are well maintained. This position blends patient-facing service with behind-the-scenes operational support to deliver a seamless, high-quality patient experience.
- Schedule and confirm aesthetic services including consultations, procedures, and follow-up appointments
- Ensure appropriate appointment lengths, provider pairing, and room/equipment availability
- Communicate pre- and post-treatment instructions to patients
- Manage cancellations, rescheduling, waitlists, and provider availability efficiently
- Serve as a knowledgeable point of contact for aesthetic services and pricing
- Maintain aesthetic equipment by coordinating routine maintenance, calibration, and service requests
- Ensure treatment rooms are properly stocked, clean, and prepared for daily schedules
- Monitor equipment readiness to support uninterrupted patient care
- Report equipment issues promptly and assist with troubleshooting
- Track, manage, and restock aesthetic products, injectables, skincare, and supplies
- Conduct regular inventory counts and reconcile usage
- Place product orders and coordinate with vendors as needed
