Overview

Procurement Support Specialist

Job Summary: Reporting to the Director of Procurement, the Procurement Support Specialist is responsible for procuring supplies, equipment, and services needed by the company. This role manages the end-to-end procurement process to ensure necessary materials are available in a timely and cost-effective manner while maintaining quality standards. The ideal candidate will bring familiarity with medical aesthetic products and services, supporting the operations and support team in driving cost savings across a dermatology and aesthetic practice environment.

This is a remote position, but to be considered, candidates must live in one of the following states: PA, MD, VA, NC, GA, TN or FL.

Salary range: $50,000-65,000, depending upon experience

Responsibilities

Duties/Responsibilities:

Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items
Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy-based devices, and professional skincare lines
Utilize and maintain expertise in the Procure to Pay system
Establish and maintain strong supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing
Address supplier and product-related issues, including delays, product recalls, cold-chain concerns, and quality issues
Implement new procurement systems and processes
Promote a culture of procurement accuracy and process compliance
Assist in reconciling and expediting orders as needed
Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records (EMR) and other integrated systems, including ModMed/EMA
Track orders and investigate vendor-related problems
Develop procurement KPIs and exception-based reporting to ensure accurate procurement information
Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles
Support monthly and annual KPI reporting and non-labor expense management initiatives
Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions
Perform other duties as assigned

Qualifications

Required Skills/Abilities:

Strong collaboration skills with sound judgment and decision-making abilities
Familiarity with medical aesthetic products, services, and key vendors preferred
Exceptional attention to detail and accuracy, particularly around product specifications and expiration management
Ability to effectively prioritize tasks in a fast-paced, multi-location environment
High level of integrity and professionalism
Proficiency in spreadsheets and data analysis
Adaptability to changing business needs and evolving product portfolios
Excellent verbal and written communication skills
Understanding of risk management principles, including cold-chain and controlled substance compliance
Strong time management skills

Licensure/Certifications/Education

Education and Experience:

2+ years of experience in inventory management strongly preferred; experience in a dermatology, medical spa, or aesthetic practice setting strongly preferred
Familiarity with aesthetic injectables, devices, and professional skincare product lines a plus
Experience with Coupa or similar Procure to Pay platforms a plus; familiarity with ModMed/EMA or other electronic medical records systems a plus
Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Ability to lift up to 15 pounds as needed

Full time employees (defined as regularly working at least 30 hours per week) are eligible for the following benefits:

Medical, Dental & Vision insurance – effective 1st of the month after date of start
Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity – Effective the 1st of the month following date of hire
Company provided Basic Life/AD&D insurance
Paid time off
Paid holidays
Retirement Savings account
Employee discount on cosmetic services and products

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Procurement & Supply Chain jobs

Procurement Support Specialist